ON Semiconductor Senior Administrative Assistant in San Jose, California

This position is responsible for providing impeccable executive administrative support to a busy VP and his group. The successful candidate must possess the ability to stay several steps ahead and anticipate the needs of the VP in a very fast paced, high-growth, dynamic, global corporate setting. We are looking for someone who takes immense pride in being an Executive Assistant and who will serve as an ambassador for the company and the VP. We are seeking someone who is self-motivated to do the best work of their career in a culture that is mission, values and results driven.

Primary Duties and Responsibilities

  • Exhibit the highest level of personal integrity,discretion, confidentiality and sensitivity

  • Manage a complex calendar and individual/groupmeetings on and off-site including all logistics (communication, location,meals, equipment, materials, RSVPs and travel/accommodation, expense reports),work closely with IT department to setup up presentations and AV equipment.

  • Manage a high volume of complex domestic andinternational travel and process domestic and international expense reportsusing Concur

  • Consistently strive to achieve 100% accuracy inall aspects of work duties and responsibilities

  • Act as a liaison, problem solver, facilitator,and first point of contact for the VP

  • Assist the VP in the completion of high-levelreports, documentation, and presentations

  • Manage expense reimbursements and invoices and PO’s

  • Screen incoming calls and correspondence andrespond independently where required

  • At times, flexibility is needed when the VPtravels in different time zones

  • Coordinate meetings/events and attend staffmeetings

  • Independently run projects and initiatives

  • Manage monthly staff meetings andcoordinate off-site meetings and events acting as team leader

  • Take copious, detailed notes that will enableyou to reflect back on for accuracy of information and to follow through withinstructions from start to finish

Experience and Skills

  • Bachelor’s degree or equivalent experience

  • At least 7 years’ experience successfullysupporting Director and VPs

  • Extremely detail-orientated, highly organizedand results driven

  • An ongoing personal commitment to “get thebasics 100% right”

  • A prominent level of competence, sound judgment,common sense and excellent attention to detail

  • Intrinsically motivated and able to work withlittle to no supervision

  • Demonstrated initiative, flexibility, teamworkand composure under pressure

  • Ability to anticipate and resolve problemsbefore they escalate

  • An understanding of how to leverage the VP’stime and willingness to do what it takes to contribute to their success and thesuccess of the company

  • Technologically savvy with advanced MS Officeskills (Word, Outlook, Excel, PowerPoint and Concur)

  • Strong business acumen, a business mind and onewho sees the big picture

  • Excellent interpersonal, written and verbalcommunication skills to interface with all levels of the organization

  • Approachable, positive disposition

  • Exhibit a professional appearance and demeanorat all times

  • Ability to set priorities and manage multipletasks for multiple team members at the same time

  • Ability to work in a fast paced, change-oriented,problem-solving environment

  • Other duties and responsibilities as assigned

Job: Administrative Assistants

Title: Senior Administrative Assistant

Location: CA-San Jose

Requisition ID: 1805963

ON Semiconductor is an Equal Employment Opportunity Employer and prohibits discrimination on the basis of age, race, color, religion, gender, sexual orientation, national origin, citizenship, protected veteran status, disability status, or any other federal, state or local protected classes. ON is committed to providing equal employment opportunity to qualified individuals, regardless of protect class status.